Sports Administration

Teresa Talbot
Operations, Administration, and Data Strategy Consultant

See My Volunteer Work on LinkedIn

I help youth and community sports organizations run smoother, safer, and more sustainable programs, without burning out volunteers or staff.

With hands-on experience administering clubs serving 1,500+ athletes, I specialize in high-volume sports operations: registration, rosters, scheduling, compliance, communications, and data management.

Modern Club Operations • Scalable Systems • AI Assisted efficiency

Work with Me 
WHAT I DO

Club Operations and Administration

I manage the full operational lifecycle of sports programs, from preseason setup through season close.

  • End-to-end registration and roster management

  • Team formation and age-group coordination

  • Field, practice, and game scheduling

  • Referee, coach, and volunteer coordination

  • Background checks, safety, and compliance

  • Clear communication with families and staff

Platforms: GotSport, DemoSphere, TeamSnap, SportsEngine, GameChanger, etc.

Process Improvement and Cost Reduction

Clubs can grow faster than their systems, I help them catch up.

  • Operational audits and workflow redesign

  • Platform setup, cleanup, and optimization

  • Reduced administrative overhead

  • Scalable processes for growing participation

  • Transition support during leadership changes

Fewer manual fixes, fewer crises, and a better experience for everyone involved.

Smarter Operations With AI Support

AI isn’t about replacing people, it’s about reducing repetitive admin work so clubs can focus on athletes and families. I help organizations responsibly integrate AI into everyday sports operations.

  • AI agents to support registration inquiries and FAQs

  • AI-assisted communication drafts for families and volunteers

  • Structuring data for LLM-assisted reporting and insights

  • Automating repetitive admin tasks and seasonal workflows

  • Improving accuracy and consistency in club communications

  • Data readiness for forecasting participation and capacity

I prioritize privacy and compliance, especially when working with youth sports data.

Let’s Gear Up for Success!

  • President, Recreation Director, Registration Director, etc. for Castro Valley Soccer Club

  • Managed full-lifecycle operations for 1,500+ participants

  • Administered GotSport and DemoSphere across multiple seasons

  • Secured club viability through the COVID-19 pandemic

  • USSF licensed referee

  • Coach across multiple age groups (U9–U14)

  • Deep data and reporting background from enterprise systems administration

  • Calm, experienced leadership in complex environments

  • Strong compliance and safety focus

  • Clear, empathetic communication with families

  • Practical use of AI that actually saves time

  • Trusted during growth, transition, or recovery period

Flexible Consulting and Contract Engagements

Available for:

  • Seasonal registration and operations support

  • Interim leadership roles

  • Platform setup, cleanup, or migration

  • AI readiness and workflow automation

  • Operational audits and playbook development

If your club is growing, overwhelmed, or modernizing operations,
I help you build systems that scale and keep players front and center.

Get Started